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Club Secretary News September 2024

Important information for club secretaries and members

The name change of Soroptimist International South West Pacific to Soroptimist International South East Asia Pacific affected what is termed the domain name. A domain name is our website address, which was changed from siswp.org to siseap.org.  A business email account would be the same as the domain name, ours at present is still @siswp.org. It is planned to change our email accounts from @siswp.org to @siseap.org. This is a major piece of work, and does involve the clubs being prepared for this change.

It is planned to prepare for this work during September.  Clubs will receive important communications from HQ during September. It is important that club elected position holders, President, Secretary, Treasurer are aware of these communications, read them thoroughly, inform their members and undertake the actions required of them. 

Club email accounts will change from SI<CLUBNAME>@siswp.org to SI<CLUBNAME>@siseap.org.

Updated Documents

We are pleased to inform you that the following four policy and procedure documents have been approved by the Directors and are now available for your review in the Downloads area under Governance:
  • SISEAP Position Holders Conflict of Interest Policy and Procedure
  • SISEAP Anti-Fraud and Anti Corruption Policy
  • SISEAP Conflict of Interest Policy and Procedure for Internal Conduct
  • SISEAP Cybersecurity Policy
We encourage all members to familiarise themselves with these important documents.

SWOT Form Review for Strategic Plan

We invite you to complete the attached survey, which is designed to conduct a SWOT analysis to identify the Strengths, Weaknesses, Opportunities, and Threats facing our organisation. Your honest and thoughtful responses are crucial in helping us shape our strategic direction and maximize our impact.

Thank you for taking the time to share your insights!

Position Available

Programme Zone Coordinator 4

Expressions of Interest are called for from eligible members to take on the role of Programme Zone Coordinator 4, this is a 2 year term of office (2024 to 2026).  Successful applicant will be able to take up the position for the remainder of this biennium. 

The role involves supporting up to 35 clubs across the Federation with reporting on their actions. There is opportunity for progression, and participating regularly in some exciting events with the full Programme Team. Please complete the Federation Programme Convenors CV Template, please send your completed application to Federation Secretary Berice at  swpsecretary2020@siswp.org  and HQ at hq@siswp.org.

Zoom Virtual Meetings

Virtual communications platforms play a vital role in keeping our members connected, engaged, and informed. Acknowledging this and in response to member feedback on the GoTo Meeting platform and requests for Zoom, the Federation has acquired Zoom Pro for clubs, regions, and Federation use. This decision has been validated with 70% of members preferring Zoom, according to a survey by Hanaa Abdullah, our Federation Communications Convenor. We believe these changes will bolster our leadership and further our mission of empowering women and girls.

For access to Federation Zoom Pro, please contact Federation Secretary Berice at swpsecretary2020@siswp.org

SISEAP Membership

Soroptimist International is a global movement of women, with members belonging to more than 3,000 clubs in 126 countries/territories, spread over 5 Federations