Notification: The 14th Annual SISEAP Company AGM and General Meeting is to be held on 10 May 2025 and the SISEAP Federation Meeting is to be held on 18 May 2025.
This information page is for members attending the SISEAP AGM, General Meeting of Federation meeting, either as a Member (club) representative or silent oberver.
Information on this page will be updated on a regular basis and will include
- General Information to Members
- Actions to be undertaken
- Links to register for the meetings.
- Links to documentation including Agenda's, Reports and supporting documentation.
Information page for members attending the SISEAP AGM, General Meeting or Federation meeting, either as a Representative (club) , or silent observer
Attendance at the Meetings:
One authorised representative from each financial member (Club) within the Federation or a proxy representative should attend this meeting. A proxy representative must be an individual Soroptimist from another member club ie a club within SISEAP.
Required Quorum: 30 Membes (clubs). For a general meeting to be held, at least thirty [30] members (clubs)
(a quorum) must be present (by representative or by proxy) for the whole meeting. When determining whether a quorum is present, a person may only be counted once (even if that person is a representative or proxy of more than one member). [Company Constitution 24.1]
Silent Observers are welcome to attend both meetings.
Registration to attend meetings
Registration for representatives and silent observers will open on the 1st of April.
There will be two separate registrations forms. One for club representatives and proxy representatives. One for silent observers.
Please note: Your club president, secretary or treasurer are required to use the link to register your club representative. This link will need to be utilized from your club email account, i.e. you
will need to be logged into your club email account from www.google.com. If you have your club email account forwarded to a personal email account such as outlook etc, the link will not work.
BUSINESS PAPERS
Member (clubs) will be informed via their club official email address when business papers will be available for download from the website. Noficiations will commence to be circulated to club's official email addresses on or before the 30 April 2025.
Agenda: pdf 14th Annual General Meeting of SISEAP AGENDA (307 KB)
Agenda: pdf 14th Company General Meeting SISEAP Agenda 10 05 25 (383 KB)
INFORMATION ABOUT HOW THE COMPANY MEETINGS WILL BE CONDUCTED
To meet the requirements of allowing club representatives to ask questions either via written word or voice, SISEAP will be using GoToMeeting. This will allow SISEAP to register club representatives as attendees to the Company Meetings, where the representatives will be able to participate in the meeting. Please ensure that you have the latest version of the app downloaded. Get the app now and be ready when the meetings start.
ACTIONS FOR CLUB SECRETARIES
- Questions to the Directors and/or the Auditor for the AGM and/or Company Meeting
Member (clubs) are invited to submit questions to the Directors and/or the Auditors.
Federation General Meeting
Members and guests are invited to attend the Federation General Meeting. Highlights of the meeting will be the Programme and Membership Best Practice awards. The National Presidents annual report presentations. The Federation Project - The Brilliant Futures Fund presentation. Programme and Membership presentations.
Attendance at the meeting
One authorised representative from each financial member (Club) within the Federation or a proxy representative should attend this meeting. A proxy representative must be an individual Soroptimist from another member club i.e. a club within SISEAP.
Members and guests are welcome to attend both meetings as silent observers.
Registration to attend the meeting
Registration for representatives, proxy representatives and silent observers will open on the 1st of April
There will be two separate registration forms. One for the member (club) representative and proxy representative. One for members and guests who will be silent observers.
Please note: Your club president, secretary or treasurer are required to use the link to register your club representative. This link will need to be utilized from your club email account, i.e. you
will need to be logged into your club email account from www.google.com. If you have your club email account forwarded to a personal email account such as outlook etc, the link will not work.
INFORMATION ABOUT HOW THE FEDERATION MEETING WILL BE CONDUCTED
To meet the requirements of allowing club representatives to ask questions either via written word or voice, SISEAP will be using GoToMeeting. This will allow SISEAP to register club representatives as attendees to the Federation Meeting, where the representatives will be able to participate in the meeting. Please ensure that you have the latest version of the app downloaded. Get the app now and be ready when the meetings start.
Actions items for Club Secretaries
- Questions to the Federation General Meeting
Member (clubs) are invited to submit questions to the Federation Position Holders and National Presidents. Questions are to be submitted via the official form.
- SISEAP Honours & Remembrance Notification
Member (clubs) are invited to inform the Federation of any honours bestowed on individual members and remembrances of deceased members , which will be acknowledged at the meeting. Notification is via the official form (link below). Closing date for notification will be the 15th of April 2025.